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Time Management - RAW - The Things We Need to Track
By Gerry Gold
In self-management there are really only three main things to be concerned with. Virtually everything in life will fit into one of these three categories. You will soon see that once you fit your time or self management into these three categories you will become much more productive with the side benefit of being much more relaxed. The three categories are: * Results
* Action Items
* Waiting For We will explore these three categories in more depth below. Results Results are very simply the finished product. What you would like to see happen, the end outcome or the completed project. Other systems use the term project. Results is a more active description of what we seek. We all know people with lots of projects on a list, with few ever getting done. Life at it's most basic level is about getting results. Those that get results are successful, those that don't are not usually successful. Hence the term "results oriented" Meaningful results can not be completed in one step or one sitting. Things that can be completed in one step or sitting are Action Items, which are described below. The successful completion of a series of Action Items leads to the Result. Examples of Results include:
* Build a 4,000 foot home in the mountains.
* Increase sales by 20% to $10,000,000 per year.
* Launch a new product.
* Reduce expenses by 30% to $2,000,000 per year.
* Get into XYZ College.
* Run a 10K race in 50 minutes. Be careful here to state the Results as the finished outcome. You are writing it like it is done. I believe this has a nice psychological benefit on your brain. You start to think in terms of completion and achievement when you write your Results this way. Action Items Action items are simply the things you will do in order to achieve the Results you desire. Action Items are thing you can complete in one step, or in one sitting, or given amount of time. Examples which are tailored to the sample Results include: * Call Mountain High architects to get a bid on designing the house in the mountains.
* Interview the five sales candidates you are considering hiring to increase sales.
* Call a meeting to brainstorm about new products for the upcoming year.
* Review the income statement to determine which costs can be reduced.
* Write a draft of the essay you will submit to XYZ College.
* Design your training schedule for the upcoming 10K race. Waiting For Waiting For Items, are simply the things people owe you, are sending to you and are doing for you. It is imperative that you track these items closely, as in life most accomplishments happen with the cooperation of other people. Yet, many people are not good self-managers, so it is put on you to do it for them. I found my productivity increased greatly when I started tracking very closely my Waiting For Items. This tracking allows you to keep the schedule you have for your Results on track. Waiting For items Include the tasks you have delegated to people explicitly, as well as the things and tasks people do not yet know you need, like a call back or response to an email. Examples again tailored to the sample Results include: * Return call from ABC Design regarding their services.
* Proposal from Main Street Executive Search regarding their engagement to hire five sales people.
* Emails with available times for the meeting to brainstorm on new products from you staff.
* A draft of the 2008 year end income statement from Ted in the accounting department to review.
* A book you ordered from Amazon.com on how to write college essays that gain admission.
* A call from the local running store to let you know that your new running shoes they ordered for you are in. While many of the time management programs and authors espouse many different schemes, categories and lists, by sticking to this simple formula, we avoid making our system too complex and unruly. This approach allows us to easily use our system and benefit greatly from it, while reducing the "overhead" of a complex system. |
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Thanks, I really enjoyed reading your intel. The 3 formulas will help to "get 'er done" and see it through 'til its finished.
Waiting for items, reports, ... impacts the effectiveness of one to deliver the same to those waiting to receive from them. One has to have a great team, network, ... to be consistently reliable to deliver "waiting for" Great 'raw' articale 
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